Privacy Policy of the Municipality of Klaksvík (Data Protection Information)

As the data controller, it is the duty of the Municipality of Klaksvík to ensure that the processing is in accordance with the rules in the Data Protection Act and that the data subject is informed of what is registered about the person concerned in accordance with the provisions of chap. 4 of the Data Protection Act.

We take your data protection seriously, and have therefore adopted this privacy policy, which tells you how we handle your personal information.

 

1. We are a data controller

The Municipality of Klaksvík is the data controller for the processing of the personal data we have received about you. If you have any questions regarding the processing of personal data, data security or a possible security breach, you are welcome to contact the municipality

Klaksvík municipality

Nólsoyar Pálsgøta 32

700 Klaksvík

E-mail: klaksvik@klaksvik.fo

Phone number: +298 41 00 00

Opening hours: Monday to Thursday 10.00 – 16.00 and Friday at. 10 a.m. – 3 p.m

If you have any questions about our processing of your information, you are also always welcome to contact our Data Protection Officer:

· By e-mail: Send an e-mail to dpo@klaksvik.fo, the title of the e-mail should be “Att. data protection officer”

· By telephone: You can call the municipality on +298 41 00 00

· By letter: Klaksvík municipality, Nólsoyar Pálsgøta 32, 700 Klaksvík, Address: data protection officer

 

2. When does Klaksvík Municipality process personal data about you

The municipality of Klaksvík processes personal data in connection with the municipality’s activities, including the tasks that we as a municipality are obliged to perform and the services the municipality is obliged or has decided to provide. These include many different services and range from Children & Youth, Culture & Leisure, Building and Housing, Health and Safety and all other offers, services and obligations that the municipality provides to citizens.

It may be that the municipality has made an agreement with you, and therefore it is necessary for us to obtain personal data about you.

It may also be that you have sent the municipality an inquiry, an application, a complaint, or a job application, etc. which means that the municipality must process what you submit as a case and this means that your personal data will be processed.

The municipality may also process any case where you are part of the case, then your personal data will also be processed.

 

3. The purposes of and authorization for the processing of your personal data

The municipality of Klaksvík must provide citizens with all statutory services and benefits, and therefore it is necessary for the municipality to process your personal data.

Therefore, there are several different purposes for which we process your personal data:

· The municipality may have a legal obligation to you that requires us to process personal data about you.

· There may be tasks that require the processing of your personal data, which is based on the authority that the municipality has.

· We may also have obtained your consent to process your personal data.

 

3.1 The authorization basis for our processing
As shown above, there may be different personal data that the municipality processes and the basis for authorization is also different.

· The authorization for the processing of ordinary personal data, which takes place, is in § 8, para. 1, no. 1-5 and the authorization for the processing of sensitive personal data is in § 12, para. 1, no. 1-4, and no. 6-8, so para. 2., in addition to §11, para. 2 of the Data Protection Act.

· If we collect and process personal data for economic purposes, the authorization is in line with the provision in §7 para. 3 of the Data Protection Act.

 

4. Types of Personal Data

We process the following types of personal data about you:

· It should be expected that the Municipality of Klaksvík processes both ordinary personal data and sensitive personal data about citizens, depending on the nature of the case.

 

5. Recipients or groups of recipients

The Municipality of Klaksvík does not initially pass on personal data that the Municipality has collected in connection with comprehensive case management.

In certain cases, however, it is necessary to comply with the obligations in e.g. the Administration Act, or the Act on Public Access, etc., that we send personal data to another authority or third party. Only necessary information is then passed on.

In addition, we sometimes use data processors to help us process your information in a good and secure way. It can m.a. be the storage of personal data, or if we receive assistance from external consultants for the processing of cases.

 

6. Transfer to recipients abroad, third countries or in international organizations

The Municipality of Klaksvík does not use as a starting point, suppliers or data processors based outside the EU/EEA (third countries). However, this may happen in individual cases, such as for social media where the recipient is in the USA.

If we transfer your information outside the EU/EEA, we will ensure that there is a sufficient authorization basis for the transfer